Save The Dates, RSVPs, and Wedding Invitations: Everything You Need to Know!

The date is officially set! A sigh of relief? Not so fast. The planning is just getting started! There must be so many questions that are popping up in your mind. Who am I going to invite? How long in advance should I notify my guests? How do I keep track of attendees? The list goes on and on. In order to make your planning much easier, we would like to help! Here are some easy tips on what you need to know about save the dates, RSVP and wedding invitations.

Let’s start with the guest list:

Save the date

The ‘save the date’ card is just a notice to save that date. Its purpose is more about telling people not to make any plans, not to buy concert tickets or go on holiday on that date cause it’s your wedding! It’s all about the date and not much about the details of the wedding; sometimes those details have yet to be confirmed on your end but you still want your guests to add your big day to their agenda.

What should you include?

Your cards should include just your names, the date(duh!), details about the location and some comment to let them know that the official wedding invitation is yet to come.

When to send it?

The average time can swing between 6 to 12 months before the wedding and if you are having a destination wedding between 9 to 12 months prior, to give your guests enough time to do the proper arrangements.

The etiquette

  • Sending save the dates is completely optional.

  • Include vital information that you are 100% sure about.

  • Send them only when your guest list is the final draw.

Wedding invitations

Once all the details of your wedding are 100% confirmed and everything is basically ready to go, it’s time to get your wedding invitations done and out there! For this one, all formalities are required and all the details should be included.

What to include?

Your wedding invitations should include all the information about your wedding:

  • Date and time.

  • Location.

  • Reception card.

  • Type of reception.

  • Dress code.

  • Wedding website.

  • RSVP.

  • Directions and map.

  • Accommodation card. 


When to send it?

From 6 to 8 weeks before the event.
The etiquette

  • Be creative but concise(the clearer the better).

  • Including your registry in your invitations can be perceived as impolite.

  • Address your invitations right. Avoid problems and extra stress by addressing each guest by name, so guests can understand that the invite is just for the ones mentioned on the card (a great way to avoid writing “no kids allowed”).

  • The proper way to point to the dress code is in the lower right corner either on the invitation or reception card.


This card comes with a deadline and instructions on how to respond, which could be by returning the card with the response via correspondence or nowadays through email, website, text or phone call. It’s also important that the RSVP card makes it very clear who is invited.

What to include?

  • Names of the guest or guest(s).

  • Envelope-to return response.

  • Email or website link to respond.

  • Option to accept or decline.

  • Dietary requirements.

  • Deadline to respond.

When to send it?

This one goes with the wedding invitation, 6 to 8 weeks prior to the wedding, expecting guests to respond as soon as possible. But you can set your deadline for 2 or 3 weeks before the date, so you can have enough time to give the final number to the venue or caterer and to finish your floor plan.

The etiquette

How to address the RSVP:

  • Married couple: “Mr. and Mrs. John Smith” or “Mr. John and Mrs. Mary Smith”

  • A married couple with different last names: “Mrs. Mary Taylor and Mr. John Smith”

  • Unmarried couple: “Miss Mary Taylor and Mr. John Smith”

  • A single man: “Mr. John Smith”

  • The single woman: “Miss Mary Taylor”

Happy planning and good luck!

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